Introduction

Welcome to Q-HR ("the App", "we", "us", "our"). At DARB AL-MITHAD INTERIOR DESIGN COMPANY (LLC) ("the Company"), we take your privacy seriously. This Privacy Policy explains how we collect, use, and protect your information when you use Q-HR.

Q-HR is an enterprise application that helps employees record check-in/check-out based on shifts and approved locations, submit leave and permission requests, and enables managers to approve them. By using the App, you agree to the practices described in this policy.

1. Information We Collect

a) Identity and Employment Information

• Full name, email address, phone number
• Job title, department, employee ID
• Optional profile picture

b) Location Data (GPS)

• We collect your precise location only when you check in or out, to verify you are within an approved location.
• We do not collect background location and do not track you when you are not recording attendance.

c) Biometric Data (Face ID / Touch ID)

• If you enable Face ID or Touch ID login, authentication occurs locally on your device only, via the operating system.
• We never store or transmit your biometric data to our servers.

d) Attendance and Leave Data

• Attendance records (date, time, location)
• Shift schedules
• Leave and permission requests and their reasons
• Request status (pending, approved, rejected)

e) Device Information

• Device type, OS version, app version, for security and performance purposes.

f) Attachments

• Documents (e.g., medical reports) attached to leave requests, stored securely.

2. How We Use Your Information

We use your information solely to:

• Record attendance and verify location.
• Manage shifts and calculate work hours.
• Process leave and permission requests and show them to your direct manager.
• Notify you about request status.
• Improve app performance and security.
• Comply with legal obligations.

3. Data Sharing

We may share your data with:

• Your Employer: HR administrators and your direct manager may view your attendance records and requests.
• Service Providers: We use Google Firebase (authentication and cloud data) and Google Maps (location display/verification), subject to their own privacy policies.
• Legal Authorities: When required by applicable law.

4. Data Security

We implement appropriate security measures including:

• Encryption of communications via HTTPS/TLS.
• Secure storage on Google Cloud (Firebase).
• Role-based access control (Employee / Manager / HR Admin).

5. Data Retention

We retain your data for as long as your employee account is active, or as required by law. Upon termination of employment, data is deleted or anonymized according to Company policy and applicable regulations.

6. Your Rights

You have the right to:

• Access your personal data.
• Correct inaccurate data.
• Request deletion (where no legal or contractual barrier exists).
• Withdraw location consent (which may prevent attendance recording).

To exercise these rights, contact your HR administrator or us directly.

7. Children's Privacy

The App is intended for professional use by adult employees (18+). We do not knowingly collect data from children.

8. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on this page with an updated "Last updated" date.

9. Contact Us